Tender Preparation: Oversee the entire tendering process from initial review to final submission, ensuring all documentation is complete, accurate, and meets the client's specifications.
Stakeholder Coordination: Collaborate with internal departments, such as sales, finance, legal, and technical teams, to gather necessary information and inputs for tender submissions.
Bid Strategy: Develop and implement effective bid strategies, identifying key win themes, value propositions, and differentiators to increase the likelihood of winning tenders.
Compliance: Ensure all tenders comply with relevant industry standards, regulations, and company policies.
Risk Management: Identify and mitigate potential risks associated with tender submissions, ensuring all potential issues are addressed proactively.
Cost Estimation: Work with the finance team to develop accurate cost estimates and pricing strategies, ensuring competitive and profitable bids.
Client Interaction: Maintain strong relationships with clients, understanding their requirements and expectations, and providing regular updates on tender progress.
Documentation: Prepare, review, and edit all tender documentation, including technical proposals, commercial offers, and supporting documents.
Market Analysis: Conduct market research to stay informed about industry trends, competitor activities, and potential opportunities for new tenders.
Post-Tender Activities: Manage post-tender activities, including contract negotiations, handover to project teams, and feedback analysis for continuous improvement.
Key Skills and Qualifications:
Project Management: Proven experience in managing multiple projects simultaneously with a high level of attention to detail.
Analytical Skills: Strong analytical abilities to assess tender requirements, develop strategies, and analyze competitors.
Communication: Excellent verbal and written communication skills to effectively coordinate with internal teams and clients.
Negotiation: Skilled in negotiation and conflict resolution to secure favorable terms and conditions.
Organizational Skills: Strong organizational skills to manage timelines, resources, and documentation.
Industry Knowledge: In-depth understanding of the industry and market dynamics, including regulatory and compliance requirements.
Technical Proficiency: Proficiency in using tender management software, Microsoft Office Suite, and other relevant tools.
Problem-Solving: Ability to identify potential issues and develop creative solutions to address them.
Team Collaboration: Experience working in cross-functional teams and leading collaborative efforts.
